Board Policy Manual
Understanding the Policy System
Policies are principles adopted by the Board to chart a course of action. They tell WHAT is wanted and may include WHY and HOW MUCH. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of problems day after day; they should be narrow enough to give the administration clear guidance.
RULES, REGULATIONS OR PROCEDURES are the detailed directions that are developed by the administration and staff to put policy into practice. They tell HOW, WHEN, WHERE and BY WHOM things are to be done. They are not adopted by the Board, but, rather, are allowed to be changed, as needed, by the administration to meet the needs of day-to-day policy enforcement and administration of the schools.
The bylaws and policies contain nine sections of policies and, where appropriate, administrative rules. These sections are as follows:
1000 - BOARD BYLAWS
2000 - GENERAL SCHOOL ADMINISTRATION
3000 - FISCAL MANAGEMENT
4000 - BUSINESS MANAGEMENT
5000 - PERSONNEL
6000 - NEGOTIATIONS
7000 - INSTRUCTIONAL PROGRAM
8000 - STUDENTS
9000 - GENERAL PUBLIC & ORGANIZATIONAL RELATIONS
This type of classification system is designed for computer use and adaptation to publication of the manual on the WWW, and conforms to sound principles of information storage and retrieval; to sound principles of school governance; and to the mandates of practicality. The system's ultimate success or failure will depend on the extent of its day-to-day usefulness as a management tool to facilitate school and Board operations.
Basic to the system is the vocabulary of policy development descriptors. This vocabulary includes more than 1,000 discrete terms, e.g., "Underground Newspapers," "Psychological Testing," "Nepotism," etc. These terms set forth specific issues and concerns for possible school Board action at the policy development level.
The index, finalized following Board approval of the manual, is designed to help the user find the subject described in the appropriate policy.
The index also includes many terms not used in the classification system but are still cross-referenced to official descriptors. Some of these topics are synonyms, e.g., Administrative Regulations; see "Administrative Rules." Other classifications are included to show where topics might be placed into the system by local classifiers, e.g., Jury Duty, see "Leaves and Absences."
In addition, major descriptors appear in several places in the index. This, again, is to facilitate the user's search for correct term placement in the system.
When Using This Manual
To use this manual properly, the reader should look up the subject matter in the index and turn to the policy section first. The reader should check the table of contents found in the front of each policy section to determine whether the desired subject is cross-referenced to any other policy and to see if the symbols "Cf.," "Also" or "See" are present. The reader should turn to the numeric code in the appropriate section and read the policy and any applicable rule. After the reader has done this, he/she should read all cross-references and other similar referrals.
If by chance a policy statement is not found, one of three things has occurred: (1) the Board does not have a policy or rule on the subject; (2) another classification (Cf.) is overriding and should be read to determine the Board's policy; or (3) the code is consolidated with another code. This latter statement makes it incumbent on the reader to check the index and/or the table of contents before looking for the subject matter.
There will be times when a policy does not have a rule. If this occurs, the reader must assume that the Board felt the policy was self-executing and did not need an implementing rule.
State Law and Negotiated Contracts
These policies are designed to contain little or no statutory language or negotiated contract language. They exist in other, separate documents. If the reader is in doubt about the subject being pursued, he/she should ask the Superintendent or some other administrative staff member for guidance.
The policy classification system employs these signs and symbols which are explained below.
SN Scope Note - A brief statement used when necessary in order to clarify and/or limit the intended use of a descriptor entry:
SN For school management and supervisory personnel below the District Superintendent level, e.g.,
Also - A prefix to a parenthetical code to indicate that the identical term (and similar school Board policy) appears elsewhere in the classification system, e.g.,
1370 (Also 9110) Public Participation
9110 (Also 1370) Public Participation
Cf. A prefix used to indicate a cross reference to another policy or rule of similar subject matter, e.g.,
4080 (Cf., 8620) Emergency Closings
8620 (Cf., 4080) Emergency Drills
-R An affix to a policy code to indicate that the statement following is an administrative rule for a school Board policy.
See A prefix to a parenthetical number code to indicate the preceding code is consolidated with referenced code in the parentheses, e.g.,
2560 (See 2470)
- All LEGAL REF. (Legal References) are placed at the end of the policy, not after the -R or rule portion.
- LEGAL REF.'s include:
- The Revised School Code
- Laws Relating to Education, February 1990 (or later)
- Administrative Rules Relating to Education, November 1989 (or later)
- OAG - Attorney General opinions
- MCL - Michigan Compiled Law
- USCA - U.S. Code Annotated
- CFR - Code of Federal Regulations
- MDE - Michigan Department of Education Booklets or Guidelines